Vendor Management

Complete Visibility.
Built-In Compliance.
Real Risk Reduction.

VendorSense is a digital vendor management and virtual logbook platform that gives teams across facilities, operations, risk, and finance real-time visibility into vendor activity and compliance—every time.

Get a Demo

Complete Control
with a Simple Scan

Operational Control

Realtime visibility to onsite activity

Risk Control

Create defensible documentation for claims, disputes, and audits

Cost Control

Verify invoices against actual on-site presence and duration.

See it in Action
When was the last time this product was serviced?
Who was the last person to touch this piece of equipment?
When did this vendor leave the property?
Do the visit logs match the vendor's invoice?
Does the vendor have their COI and licenses on file?
When was the last time this vendor was here?

Know the Answers to the Critical Qustions

More than a simple visit log

  • Role based arrival instructions and assignments
  • Ensure up to date certificates and compliance documents
  • Issue credentials and building permissions

Automatic Reporting

Weekly or monthly vendor visit log with check-ins vs check-outs, duration, names, and a clear non-compliance stamp when needed. Customize report sending by schedule, user, team and delivery method (email, sms, or app notification)

Robust Dashboard

VendorSense turns vendor activity into time-stamped, auditable data so ownership, operations, finance, and risk teams can align on a single source of truth across every property.

Detailed Reports

Export reports for audits and compliance reviews. See Outliers and vendors out of compliance

Assign & Track

Assign tasks to vendors and track progress in real-time. Create custom workflows for routine tasks that can be issued to specific vendors. Get detailed completion reports with proof of work and exceptions noted.

Get Up and Running in a Week

Concierge onboarding included
Give us your current workflows, forms, checklists, and systems. We'll configure everything for you and get your team live in days.

Get Set Up Now

How It Works

Vendor checks in via QR signage - No App Required

Integrity controls to prevent abuse with unique codes and geo-verifications to confirm check in/out location

Vendor sees assigned task and begins work

Assign routine tasks, urgent requests, or specific workflows to the vendor. Track progress and see proof of work.

Vendor completes the task, submits proof of work and checks out

Verify work was completed with photo evidence. Get auditable logs with timestamps for check in and check out.

Robust reports are delivered to management and vendors.

Automatically receive periodic reports showing performance, compliance. Drill down to specific locations, tasks, or vendors

Plans

Light
  • QR code vendor check-in/out per property
  • Electronic, time-stamped activity log
  • Dashboards and reports for vendor activity
  • Query by vendor, property, asset, or time period
  • See who was on site, when, why, and what they touched

Includes

  • Up to 10 vendors
  • 2 QR-codes at entrances
Pro

Everything in VendorSense Light plus:

  • Mobile App version
  • Two-way communication with vendors
  • Pre-work approvals and compliance validation
  • Post-work documentation with automatic filing
  • Role-based instructions and automated notifications
  • Vendor performance and cost comparisons
  • Issue RFQs, onboard new vendors, and standardize processes portfolio-wide
  • API integrations

Includes

  • Up to 25 vendors
  • 100 QR-codes at entrances

Get Vendor Management

Contact us to get a demo of the Vendor Management System.